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Administrative Services Coordinator

Reports to

Director of Human Resources

Type of Job

Full-time, non-exempt

Published Date

About the position

Position Summary

Working under the supervision of the Director of Human Resources, the Administrative Services Coordinator directly supports the mission of The Everglades Foundation by performing a variety of mid- to high-level administrative duties. The Coordinator plays a proactive role in managing day-to-day administrative functions and provides operational support to ensure administrative goals are met for continuity of operation.

Primary Responsibilities

  • Provide day-to-day administrative and operational support. Exercises independent judgment in facilitating administrative workflow for the department and providing follow up on pending actions.

  • Serve as the initial point of contact for the administrative operations to include greet, receive, and direct visitors to the Foundation; Process daily incoming and outgoing mail; Organize and maintain common spaces (i.e., conference room, storage areas, supply room and kitchen); order office supplies and maintain adequate supply inventory.

  • Work closely with the Director of Human Resources and assists with managing the initiation and/or processing of personnel actions.

  • Coordinate and assist with the recruitment and onboarding efforts to include basic candidate screening and scheduling interviews.

  • Organize and maintain HR files and assist with personnel file audits as assigned.

  • Assist with the preparation, editing, updating, and maintenance of manuals, training materials, and reports as assigned.

  • Manage space allocation and space reassignments for the organization as needed.

  • Work with IT support provider to coordinate equipment assignments and maintain equipment inventory.

  • Conduct research, gather and compile data for preparation of various reports and presentations as assigned.

  • Assist with coordination and preparation for staff events as assigned.

  • Prepare materials for appointments, meetings, briefings, assist with printing and assembly of Board Books and other materials for annual Board of Directors meetings as assigned.

  • Assist with special projects as assigned.

  • Perform other related duties as required or directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.


The Administrative Services Coordinator reports to the Director of Human Resources and coordinates closely with the entire administrative team.

This job description accurately reflects the Administrative Services Coordinator position as currently configured.  However, this job description is not meant to be an exhaustive list of all the duties an employee in this position may be expected to perform.

This job description may be changed to include new responsibilities and tasks, or change existing ones, at any time, as the Foundation deems necessary.

Equal Employment Opportunity Statement:

The Everglades Foundation is an equal opportunity employer, and it is its policy to ensure equal employment opportunity for all qualified individuals relating to recruitment, hiring, training, promotion, demotion, compensation, retention, discipline, separation, and other employment practices. The Foundation affords equal protection against discrimination to job applicants as it does for Foundation employees.

The Foundation will also ensure that any qualified, disabled employee or applicant who can perform the essential functions of a job, with or without reasonable accommodation, will have an equal opportunity with respect to all employment practices specified above.

How to Apply


Knowledge, Skills, and Abilities

  • Ability to perform complex administrative work independently and efficiently.

  • Ability to manage multiple projects and conflicting priorities.

  • Ability to handle information of sensitive and confidential nature with discretion.

  • Excellent interpersonal skills and ability to communicate clearly and concisely, both verbally and in writing.

  • Highly organized and detail oriented.

  • Ability to work both independently and collaboratively.

  • Must present the highest level of professionalism and ethics.

  • Strong analytical and critical thinking skills.

  • Ability to be flexible and work under deadlines and time constraints.


  • Bachelor's degree in Business Administration or related discipline required.

  • 4+ years of experience providing administrative support or coordinating operational functions for an office or department required.

  • Advanced knowledge of and proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) required.

  • Experience supporting Human Resource functions and/or operations preferred.

  • Demonstrable knowledge of business administration practices and principles preferred.

  • Demonstrated ability to work with all levels of management.

  • Willingness and ability to learn and adapt to emerging technologies including new computer software and applications.

Mental and Physical Qualifications

To perform this job successfully, an individual must meet the above minimum qualifications and be able to perform each of the essential duties and responsibilities satisfactorily. The requirements listed below are representative of the physical and mental requirements of the job.  Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of their job.

  • Ability to sit or stand for extended periods of time.

  • Ability to concentrate and analyze information.

  • Ability to proactively solve problems and think analytically.

  • Ability to make sound, prompt decisions.

  • Manual hand dexterity required to operate IT devices and complete paperwork.


Salary Range

$50,000 - $55,000 commensurate with experience

About us

Since 1993, The Everglades Foundation’s commitment to restore and protect the Everglades has been driven by science. Founded by two outdoor enthusiasts — the late George Barley and Paul Tudor Jones II — The Everglades Foundation works tirelessly to bring people together and provide a powerful voice for Everglades restoration at the state and national levels. Today, The Everglades Foundation stands as a well-respected authoritative source for scientific research on the Everglades. Our renowned scientists are passionate seekers of the truth, dedicated to unearthing the facts and conducting practical analysis to help local, state, and national leaders make well-informed decisions. By coupling sound science with policy expertise, the Foundation is positioned as one of the most influential players in the fight to preserve and restore one of the world’s most unique wetlands.

The Foundation is a 501(c)(3) non-profit and a responsible employer that seeks to recruit and retain outstanding, high-performing professionals who are at the top of their fields to thrive in a dynamic, mission-driven culture committed to excellence, innovation, collaboration, and diversity.


South Florida

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