Controller

Reports to

Chief Finance & Operations Officer

Type of Job

Full Time

Published Date

August 10, 2022, 6:00:00 AM

About the position

POSITION SUMMARY:


Working under the supervision of and reporting to the Chief Operations and Financial Officer, the Controller will be responsible for managing the finance, accounting, and reporting activities of the institution. The Controller will lead daily operations of the Business Office and oversee the following functions: financial reporting and compliance, accounts receivable, accounts payable, payroll, budget and forecasting, contract management, investment accounting and financial analysis. The Controller will have extensive contact with all levels of staff, have frequent contact with outside vendors, agencies, and consultants, and will interact with Board members and the Finance Committee. The Controller will be involved in supporting presentations to the Board and senior leadership team, implementing new processes and systems, playing a strategic role in the budget process, and assisting in the administration of the endowment fund.


Primary Responsibilities:

  • Assure the smooth operation of all finance and accounting functions 

  • Ensure that work completed in the department is accurate, timely and in accordance with general accepted accounting principles (GAAP) and that proper internal controls and safeguards are in place  

  • Review financial data and perform financial analysis, prepare reports for staff, management, and Board Committees, as necessary 

  • Design, document, and implement accounting policies and procedures as related to GAAP 

  • Collaborate with senior leadership to develop an annual budget; manage and review all financial plans and perform ongoing budget and variance analysis 

  • Manage the development of new processes and systems to implement best business practices 

  • Manage the modernization and automation of the payroll, purchasing and reimbursement systems to create a more efficient and effective workflows

  • Manage the development of new processes and systems to implement best business practices • Manage the modernization and automation of the payroll, purchasing and reimbursement systems to create more efficient and effective workflows 

  • Review and file all required tax returns (e.g., Form 990, Form 5500) and other reports with the appropriate local, state and federal government agencies  

  • Assist in the development of financial information for grant requests and gift proposals, maintain appropriate records of grant and gift activity. Review and file reports with the appropriate organizations or agencies 

  • Prepare and oversee month-end closing and monthly financial statement  

  • Prepare the annual audited financial statements  

  • Manage the annual audit process, provide account analyses and reconciliations for the audit, and the OMB Circular A-133 audit, when required 

  • Collaborate with the development department on developing procedures for appropriate accounting for donations; review reconciliations between fundraising and accounting records;  

  • Collaborate with departments and their vendors to negotiate contracts, negotiate discounts, and participate in RFP’s when needed 

  • Manage the daily cash flow forecasting process for operations, events and special projects  

  • Lead management of the endowment fund, including overseeing reconciliation of investment manager statements, the preparation of the endowment general ledger, accounting for investments, review of performance reports, and that invested assets are in accordance with the policies and investment guidelines stipulated in donor agreements, where applicable 

  • Oversee the training and development of staff members

This job description accurately reflects the Controller position as currently configured. However, this job description is not meant to be an exhaustive list of all of duties an employee in this position may be expected to perform. Employees are expected to perform all other duties as may be assigned and/or directed. 


This job description may be changed to include new responsibilities and tasks, or change existing ones, at any time, as the Foundation deems necessary.


Equal Employment Opportunity Statement:

The Everglades Foundation is an equal opportunity employer, and it is its policy to ensure equal employment opportunity for all qualified individuals relating to recruitment, hiring, training, promotion, demotion, compensation, retention, discipline, separation, and other employment practices. The Foundation affords equal protection against discrimination to job applicants as it does for Foundation employees. 


The Foundation will also ensure that any qualified, disabled employee or applicant who can perform the essential functions of a job, with or without reasonable accommodation, will have an equal opportunity with respect to all employment practices specified above.


How to Apply:

Click to apply on Indeed or Idealist or send a cover letter and resume to Shannon Trivino, Director of Board & Employee Relations, at strivino@evergladesfoundation.org.

Requirements

Knowledge, Skills, and Abilities:

  • Exceptional verbal and written communications skills 

  • Highly organized and detail-oriented 

  • Ability to thrive in a high-energy, fast-paced work environment 

  • Ability to be flexible and work under deadlines and time constraints 

  • Capability to assess, manage, and successfully complete multiple competing priorities  

  • Must be technologically savvy with experience selecting and overseeing software installations and managing relationships with software vendors  

  • Advanced knowledge of accounting and reporting software 

  • Ability to communicate tactfully and courteously 

  • Ability to handle confidential matters and information with discretion

  • Keen ability to translate complex financial concepts and business objectives to individuals at all levels including finance and non-finance individuals 

  • Punctual, reliable, and self-directed 

  • An optimistic outlook and enthusiastic attitude ▪ Passion and enthusiasm for the Everglades and/or the environment a plus

Qualifications:

  • Bachelor’s degree in accounting, finance or related field required; MBA preferred ▪ 

  • CPA required 

  • Minimum of 7+ years of accounting experience required, with 3+ years in a supervisory role 

  • Strong knowledge of and experience with fund accounting in a multi-disciplinary non-profit organization preferred 

  • Experience working with an endowment fund and with planned gifts preferred  

  • Experience in cash and investment management preferred 

  • Strong financial analysis skills and experience in effectively communicating key data, including presentations to senior management, board or other outside partners

Mental and Physical Qualifications:

To perform this job successfully, an individual must meet the above minimum qualifications and be able to perform each of the essential duties and responsibility satisfactorily. The requirements listed below are representative of the physical and mental requirements of the job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of their job.

  • Ability to sit or stand for extended periods of time  

  • Ability to concentrate and analyze information for extended periods of time 

  • Able to proactively solve problems and think analytically 

  • Ability to make sound, prompt decisions

  • Ability to read and write 

  • Manual hand dexterity required to operate IT devices and complete paperwork 

  • Endurance to work long hours, including nights and weekends

Salary

$150,000 - $180,000 commensurate with experience

About us

About Us: Since 1993, The Everglades Foundation has been the leading champion for the restoration of America’s Everglades. The team provides bipartisan solutions backed by sound scientific research. Through
science, advocacy, and education, The Everglades Foundation is devoted to restoring and protecting
America’s Everglades for future generations.

As a science-based nonprofit, The Everglades Foundation operates at the boundaries of science and
policy, transforming the latest scientific research into economically-sound policy solutions for local,
state, and federal governments. The Everglades Foundation understands the challenges of implementing
ecosystem restoration and protection and has unique experience in guiding state and national leadership
to invest in and restore one of our nation’s great treasures and one of the world’s most important
wetland ecosystems.

The Foundation is a 501(c)(3) non-profit and a responsible employer that seeks to recruit and retain
outstanding, high-performing professionals who are at the top of their fields to thrive in a dynamic,
mission-driven culture committed to excellence, innovation, collaboration, and diversity.

Location

Palmetto Bay, Florida