About the position

Position Summary:

The Development Assistant directly supports the mission of The Everglades Foundation by providing administrative support through a variety of tasks related to organization and office operations for the Development department. The Development Assistant compiles basic research for current, prospective, and potential donors, and assists in maintenance of gift and biographic records involving the accurate and timely receipting, depositing, processing, acknowledgement, and documentation of private gifts and grants to the Foundation. The Development Assistant answersroutine correspondence and communicates with management, staff, board members, donors, vendors, and other clients and customers via phone and email, while maintaining a friendly, warm, and professional demeanor.  The Development Assistant performs general office duties, such as answering phones, receiving visitors, filing, scheduling, coordinating mailings, assisting with coordination of meetings, and making travel arrangements.   

The Development Assistant demonstrates sound judgment to ensure administrative tasks are completed accurately and delivered with quality and in a timely manner. The Development Assistant is an organized thinker, writer, and arranger of material and information with developed interpersonal and communication skills and a compassionate, positive attitude.    The Development Assistant is able to handle sensitive and confidential information with discretion and is capable of assessing, managing, and successfully completing multiple competing priorities.  The Development Assistant works well under pressure and on deadline, proactively solves problems and thinks analytically, and is punctual, reliable, and self‐directed.

Primary Responsibilities:

• Provide administrative support to the Vice President of Development and the Development department 

• Work in collaboration with the Database Administrator to process gifts and grants, ensure collection and management of donor and prospect information, and produce acknowledgement letters 

• Manage the Development calendar 

• Schedule meetings and appointments for Development staff and watch for scheduling conflicts 

• Be familiar with and prepared for daily and upcoming events

• Assist in the support, coordination, and implementation of fundraising programs, tours, events, and activities that support the development department and advancement plan 

• Produce and distribute professional, accurate, and timely correspondence such as email, memos, letters, faxes, and forms 

• Edit and/or proofread reports, letters, memos, and other documents 

• Coordinate production, printing, and mailing of development department mailings 

• Prepare materials for appointments, meetings, briefings, and conferences as requested by the Vice President of Development and development staff 

• Develop, organize, collect, document, and analyze data as requested 

• Conduct preliminary research on prospective corporations, foundations, groups, and individuals 

• Coordinate travel approvals and book travel arrangements for development staff 

• General office duties such as answering phones, greeting visitors, processing mail, typing, filing, and scanning 

• Assist in keeping office common and storage areas neat and organized 

• Other duties as assigned by the Vice President of Development

This job description accurately reflects the Development Assistant position as currently configured. However, this job description is not meant to be an exhaustive list of all of duties an employee in this position may be expected to perform. Employees are expected to perform all other duties as may be assigned and/or directed. 

This job description may be changed to include new responsibilities and tasks, or change existing ones, at any time, as the Foundation deems necessary.

Accountability:

The Development Assistant reports directly to the Vice President of Development and coordinates closely with members of the Development department, administrative staff, and other Foundation staff.

Equal Employment Opportunity Statement:

The Everglades Foundation is an equal opportunity employer, and it is its policy to ensure equal employment opportunity for all qualified individuals relating to recruitment, hiring, training, promotion, demotion, compensation, retention, discipline, separation, and other employment practices. The Foundation affords equal protection against discrimination to job applicants as it does for Foundation employees. 

The Foundation will also ensure that any qualified, disabled employee or applicant who can perform the essential functions of a job, with or without reasonable accommodation, will have an equal opportunity with respect to all employment practices specified above.

How to Apply:

To apply, send a cover letter and resume to Shannon Trivino, Director of Board & Employee Relations, at strivino@evergladesfoundation.org or apply on Indeed.