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Development Assistant

Reports to

Vice President of Development

Type of Job

Development

Published Date

About the position

Position Summary:

The Development Assistant directly supports the mission of The Everglades Foundation by providing administrative support through a variety of tasks related to organization and office operations for the Development department. 


The Development Assistant compiles basic research for current, prospective, and potential donors and assists in maintenance of gift and biographic records involving the accurate and timely receipting, depositing, processing, acknowledgement, and documentation of private gifts and grants to the Foundation. 


The Development Assistant performs general office duties, responds to routine inquiries, and communicates with management, staff, board members, donors, vendors, and other clients as required.  


The Development Assistant demonstrates sound judgment to ensure administrative tasks are completed accurately and delivered with quality and in a timely manner. 


The Development Assistant must be able to handle sensitive and confidential information with discretion.


Accountability: 

The Development Assistant reports directly to the Vice President of Development and coordinates closely with members of the Development department, administrative staff, and other Foundation staff.


This job description accurately reflects the Development Assistant position as currently configured. However, this job description is not meant to be an exhaustive list of all the duties an employee in this position may be expected to perform. 


This job description may be changed to include new responsibilities and tasks, or change existing ones, at any time, as the Foundation deems necessary.


Equal Employment Opportunity Statement: 

The Foundation is an equal opportunity employer that affords equal protection against discrimination to job applicants and employees. 


The Foundation seeks to ensure that qualified applicants will have an equal opportunity with respect to all employment practices regardless of their race, color, religion, sex, national origin, disability, age, pregnancy, marital or familial status, sexual orientation, gender identity or expression, status as a victim of domestic or dating violence, source of income, veteran status, or any other characteristic protected by law.” 


How to Apply: 

To apply, send a cover letter and resume to Veronica Appleby, Director of Human Resources, at hr@evergladesfoundation.org or apply on Indeed or LinkedIn

Requirements

Primary Responsibilities: 

  • Provide administrative support to the Vice President of Development and Development department. 

  • Perform general office duties such as answering phones, greeting visitors, processing mail, typing, filing, and scanning. 

  • Work in collaboration with the Database Administrator to process gifts and grants, ensure collection and management of donor and prospect information, and produce acknowledgement letters. 

  • Assist in the support, coordination, and implementation of fundraising programs, tours, events, and activities that support the Development department and advancement plan. 

  • Manage the Development calendar. 

  • Schedule meetings and appointments for Development staff and watch for scheduling conflicts. Be familiar with and prepared for daily and upcoming events. 

  • Produce and distribute professional, accurate, and timely correspondence such as email, memos, letters, and forms. 

  • Edit and/or proofread reports, letters, memos, and other documents. 

  • Coordinate production, printing, and mailing of development department mailings. 

  • Prepare materials for appointments, meetings, briefings, and conferences as requested by the Vice President of Development and development staff. 

  • Develop, organize, collect, document, and analyze data as requested. 

  • Conduct preliminary research on prospective corporations, foundations, groups, and individuals. 

  • Coordinate travel approvals and make travel arrangements for development staff as assigned. 

  • Assist in keeping office common and storage areas neat and organized. 

  • Perform other related duties as required or directed. The omission of specific duties does not preclude the supervisor from assigning duties logically related to the position.

Knowledge, Skills & Abilities: 

  • Proficient in computer programs and software such as Microsoft Office Suite, Raiser’s Edge, Excel, accounting software, database management, email, internet use and research, etc. 

  • Excellent time management and organizational skills. 

  • Excellent interpersonal skills and ability to communicate clearly and concisely, both verbally and in writing. 

  • Ability to assess, manage, and successfully complete multiple competing priorities and deadlines. 

  • Ability to be flexible and work under deadlines and time constraints. 

  • Ability to exercise discretion and honesty, particularly related to donors’ contributions. 

  • Passion and enthusiasm for the Everglades and/or the environment and keen interest in working in nonprofit or science-related communities.

Qualifications: 

  • Associate’s degree in business or a related field required; Bachelor’s degree preferred. 

  • A minimum of three years' experience in an administrative position, preferably at a non-profit organization. 

  • Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. 

  • Raiser’s Edge database management experience a plus.

Mental and Physical Qualifications: To perform this job successfully, an individual must meet the above minimum qualifications and be able to perform each of the essential duties and responsibilities satisfactorily. The requirements listed below are  representative of the physical and mental requirements of the job. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of their job. 

  • Ability to sit or stand for extended periods of time. 

  • Ability to concentrate and analyze information for extended periods of time. 

  • Able to proactively solve problems and think analytically. 

  • Ability to make sound, prompt decisions. 

  • Ability to read and write. 

  • Manual hand dexterity required to operate IT devices and complete paperwork. 

  • Endurance to work long hours, including nights and weekends.

Salary

$21.63 per hour

About us

The Everglades Foundation is committed to the restoration and protection of America’s Everglades through
science, advocacy, and education. Founded in 1993 by two outdoor enthusiasts – Paul Tudor Jones II and the late George Barley – The Everglades Foundation works tirelessly to bring people together and provide a powerful bipartisan voice for Everglades restoration. We advocate for solutions rooted in science while empowering people with the knowledge of the importance of the Everglades ecosystem.

The Foundation’s team includes renowned scientists, experienced educators, policy experts, and professionals in communications, human resources, finance, and fundraising. By coupling this breadth of expertise with a passion for restoration, The Everglades Foundation is leading the effort to restore and protect the flow of clean freshwater to the Everglades.

The Everglades Foundation, Inc. is a 501(c)(3) non-profit and a responsible employer that seeks to recruit and retain outstanding, high-performing professionals who are at the top of their fields to thrive in a dynamic, mission-driven culture committed to excellence, innovation, collaboration, and diversity.

The Foundation offers a generous and comprehensive benefits package including twelve paid Federal
holidays; ample Paid Time Off; a variety of health, dental, vision, life, disability, and supplemental insurance
options; retirement plan and matching employer contributions; and maternity and parental leave.

Join us in our pursuit of completing the world’s largest ecosystem restoration project.

Location

Palmetto Bay, FL, USA

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